What Are Fixed Asset Tags and Why They Are Important in Kenya
Fixed asset tags are durable identification labels attached to physical assets owned or managed by an organization.
Each tag can carry a unique identification number that corresponds to information in the organization's fixed asset register.
Depending on your requirements, a fixed asset tag may contain:
- Asset identification number
- Serial number
- Barcode
- QR code
- Company logo
- Department code
- Location code
- Other asset information
This creates a direct connection between the physical asset and its asset record.
Barcode Fixed Asset Tags
Barcode asset tags provide a practical way to identify and scan organizational assets.
Each asset can be assigned a unique barcode corresponding to its asset record.
Barcode fixed asset tags can be used for:
- Computers
- Laptops
- Printers
- Office furniture
- Machinery
- Electrical equipment
- Medical equipment
- Warehouse equipment
- Tools
- Other fixed assets
Barcode identification can help make periodic physical verification more efficient where compatible scanning equipment or systems are used.
QR Code Fixed Asset Tags
QR codes can also be incorporated into fixed asset tags.
A QR code can be associated with the unique identity of an asset and, depending on the organization's system, can be scanned using a compatible smartphone or scanning device.
QR asset tags can be useful for:
- Office equipment
- IT equipment
- Machinery
- Institutional assets
- Facilities equipment
- Medical equipment
- Field equipment
The information accessible after scanning depends on the organization's asset management system.
Aluminium Fixed Asset Tags
For assets exposed to demanding environments, aluminium fixed asset tags can provide a durable identification solution.
Aluminium tags can be customized with:
- Asset numbers
- Barcodes
- QR codes
- Company logos
- Serial numbers
- Other identification information
They can be considered for assets exposed to factors such as:
- Heat
- Moisture
- Sunlight
- Abrasion
- Frequent handling
- Outdoor conditions
The appropriate material, finish and attachment method should be selected according to the asset and its operating environment.
Types of Fixed Asset Tags in Kenya (Barcode, QR Code, Aluminium & More)
We offer multiple types depending on your needs:
✔ Barcode Fixed Asset Tags
- Ideal for structured asset tracking
- Fast scanning during audits
✔ QR Code Fixed Asset Tags
- Mobile-based tracking
- Stores more information
✔ Aluminium Fixed Asset Tags
- Durable and long-lasting
- Suitable for industrial environments
✔ Anodized Aluminium Asset Tags
- Premium durability
- Resistant to chemicals and harsh conditions
Choosing the right type depends on your environment and audit requirements.
Fixed Asset Tags for Asset Identification
A properly structured asset identification system allows organizations to distinguish individual assets from similar items.
For example, instead of recording an item simply as:
Laptop – Dell
the organization can assign a unique identification such as:
AST-IT-00125
The number can then be linked to the organization's asset register, where additional information may be maintained.
This approach can make physical asset verification and record reconciliation more systematic.
Custom Fixed Asset Tags with Company Logo
Your fixed asset tags can be customized to reflect your organization's identification system and branding.
Possible information includes:
Company Logo
Identify the organization responsible for the asset.
Unique Asset Number
Assign every asset its own identification number.
Barcode
Allow the asset to be identified through barcode scanning.
QR Code
Provide a scannable digital identifier.
Department or Location Code
Where required, incorporate organizational coding into the asset identification structure.
Fixed Asset Tagging for Different Organizations
We provide full customization:
- Unique asset numbering systems
- Barcode and QR code generation
- Company logo branding
- Department/location identification
- Custom sizes and materials
This ensures your asset tags align with your internal systems.
Fixed Asset Tagging & Asset Verification
Fixed asset tagging can form part of a wider asset verification exercise.
During verification, organizations may physically inspect assets and compare them with information contained in their existing asset records.
This can help identify:
- Assets that are present
- Missing assets
- Unidentified assets
- Duplicate records
- Incorrect locations
- Incorrect asset descriptions
- Assets requiring new identification tags
Kenyan public-sector procurement documents demonstrate that asset-tagging projects can involve physical identification, barcode tagging, electronic data capture and reconciliation with fixed asset registers.
How to Choose the Right Fixed Asset Tag
Consider the following before selecting your asset tags:
1. Asset Surface
Determine whether the tag will be applied to metal, plastic, wood, glass, painted surfaces or another material.
2. Operating Environment
Consider exposure to:
- Heat
- Moisture
- Chemicals
- Sunlight
- Abrasion
- Frequent handling
3. Identification Method
Decide whether you require:
- Sequential numbers
- Barcodes
- QR codes
- Serial numbers
- Combination identification
4. Tag Size
The tag should provide enough space for the required information while remaining practical for the asset.
5. Attachment Method
The attachment method should be appropriate for the asset surface and expected operating conditions.
QR Code Asset Tags
Frequently Asked Questions About Fixed Asset Tags
Fixed asset tags are identification labels attached to physical assets so that each asset can be uniquely identified and linked to an asset record.
Tags can contain unique asset numbers, barcodes, QR codes, company logos, serial numbers and other approved identification information.
Yes. Barcode fixed asset tags can be produced with unique machine-readable identification.
Yes. QR codes can be incorporated into asset tags where required.
Aluminium tags can be suitable for many demanding applications. The appropriate specification depends on the asset and operating environment.
Yes, company branding can be incorporated into the tag design.
Yes, company branding can be incorporated into the tag design.
Computers, furniture, machinery, medical equipment, generators, tools, office equipment and many other physical assets can be tagged.
A consistent asset identification system can make it easier to compare physical assets with asset records during verification and audit exercises.
A consistent asset identification system can make it easier to compare physical assets with asset records during verification and audit exercises.
Asset tagging services can be arranged depending on the scope and requirements of the project.